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In order to make sure things run smoothly, we ask you to be aware of the following:

  1. Bonfires only on the first Saturday of every month. Please make sure that you don't leave it unattended and that it is thoroughly put out before you go home
  2. Dogs need to be on  leads at all times- and should not be exercised on the site
  3. Please remember that the speed limit on the site for cars is 10 mph
  4. Paths around your plot need to be kept trimmed and in order
  5. All plots should be clearly numbered
  6. Plot holders need to maintain at leaset 75% of their plot in good order
  7. Any hose pipes left unattended will be turned off. Please use water carefully
  8. Read your contract with the council and make sure you are aware of the conditions of rental
Rules and Regulations of the Golf Course Allotment Association
 *As adopted in 1990 and including all alterations up to AGM 2005
1: THE TITLE of the Association shall be The Golf Course Allotment and Garden Association Wood Green
RULE 2: THE OBJECTS of the Association shall be to promote allotment and Garden cultivation; to promote and encourage leisure and social activities in relation thereto; and to operate a trading facility to sell to members, materials., at the lowest economic price.
RULE 3: THE AFFAIRS of the Association shall be conducted by the following officers: Secretary, Chairperson, Treasurer, Trading Shed Manager, and a committee of twelve, all to be elected annually
3.1 The posts of Assistant Secretary, Show Secretary, Vice Chairperson and Assistant Trading Manager shall also be available for election annually, but if those positions are not filled, the right of the Association to act will not be affected in any way.
3.2 The Officers of the Association must be financial members of the Association, and plot holders or associate plot holders.
3.3 Two seats only on the committee will be available and reserved for non-plot holders, known as Garden Members,. If they are not filled they may be taken by others members
3.4 All other committee members must be plot holders or associate plot holders.
3.5 The duties and obligations of all Officers shall be decided from time to time by the committee
3.6 The Committee may set up and operate subcommittees when required, as directed by the Chairperson, who will give terms of reference and reporting back instructions
3.7 Honoraria may be paid to deserving Officers ( or members) by carriage of appropriate motion/s at the Annual General Meeting
RULE 4: MEMBERSHIP of the Association shall be by subscription only, and open to all plot holders and associate plot holders, at a subscription to be determined from time to time by the Association at the Annual General Meeting.
4.1 Membership shall also be open to non-plot holders known as Garden Members, on the same basis
4.2 Subscriptions shall be payable in advance, and on or before 1st April each year. Membership will cease if subscriptions are not paid by July 1st each year
4.3 The Association will have the right to confer Honorary Vice Presidency (ex-officio) and/or free life membership on any member, by carriage of a motion at the Annual General Meeting

RULE 5: MEETINGS will be convened by the Secretary, and Minutes will be kept of all proceedings. Notice of meetings, including the Annual General Meeting, shall be given at least 14 days prior to the date of the meeting, and notice will include Notices of Motion, Minutes of the previous Meeting, nominations to Office, Agenda, etc., as appropriate.
5.1 Officers of the Association shall give reports of their activities,etc., at all meetings, as appropriate.
5.2 An Annual General Meeting must be held each year as soon as practicable after the end of the financial year, but in any case not later than 31st July each year.
5.3 Committee meetings should be held as and when required but should be monthly between April and October and at other times to be decided by themselves
5.4 A QUORUM shall consist of 20 members at Annual General Meeting, or a Special General Meeting, or 8 members at a committee meeting. Any meeting less than quorate shall be void and no decisions arising therefrom will be binding on the Association.
5.5 Special General Meetings may be called at any time by the Committee, or shall be called at the request of 20 or more members, in writing, stating the reason. Fourteen days notice must be given of any Special General Meeting
RULE 6: FINANCIAL RECORDS will be kept by all Association Officers having contact with the finances of the Association, or handling any monies belonging to the Association. The Treasurer shall be responsible for collating those records, maintaining a satisfactory system of receipts and vouchers, and keeping a set of books so as to enable the financial position fo the Association to be determined at any time.
6.1 The books must be audited each year, and Annual Accounts and and Annual Accounts must be presented to the Annual General Meeting each year.
6.2 Two signatories, to be the Treasurer, and either one of the Secretary or the Chairperson shall be required for all cheques.
6.3 The Association’s Bankers shall be nominated from time to time by the Annual General Meeting
6.4 Two Auditors, who must not be Officers, or Committee members should be elected at Annual General Meeting
RULE 7: POLITICS ETC. THe Association shall be absolutely non-party political and non-sectarian.
RULE 8: ANNUAL SHOW. It will be decided at the Annual General Meeting whether to hold an annual show during the forthcoming year, and if in the affirmative, the date and the place will be agreed provisionally.
RULE 9: AFFILIATIONS. The Association shall have the power to affiliate to other organisations related to gardening and horticulture as decided from time to time by the Committee; but it must be affiliated to the Royal Horticultural Society.
RULE 10: RULES. All Officers and members of the Committee shall be issued with a copy of the current rules of the Association, and copies will be available on request, to members.
RULE 11: DISSOLUTION. In the event of the winding up of the Association, any assets remaining after the payment of all creditors of the Association shall not be distributed to the members of the Association, but will be given to the Royal Horticultural Society to be used in any manner which is exclusively charitable by law
RULE 12: ALTERATION OF RULES No alteration of, or addition to these Rules shall be made except by majority present at the Annual General Meeting